Every company has to have a mobility plan to manage the expenses generated through its employees’ transport. This is the only way to avoid unnecessary travel expenses in terms of company mobility management.
To conduct an effective analysis of our company’s mobility needs, it is necessary to assess and take into account 4 factors that determine the structure and resources that must be used. These are:
• The number of people travelling. We have to analyse the number of employees in the company who have mobility requirements. A higher volume of employees on the move will require a more solid and well-defined structure.
•The departments in the company.This section can give us a clue about the number of employees on the go. We should bear in mind that an administrative department does not have the same travel needs as a sales or technical department. This should be taken into consideration and a different management process should be applied in each case.
• The scope of the journeys. It is extremely important to take into account the scope of the business travel in terms of geographical area. This involves analysing where the company’s customers are located. We can then define two levels: local (working in the same city, province and/or autonomous community) and interstate (travelling to locations further afield such as other autonomous communities or countries).
• The frequency of travel. This depends greatly on the sector or sphere of business activity. However, the important thing is to establish a pattern or estimate of monthly travel requirements for each employee. An employee who travels ten times a day is not going to have the same weight as one who does so once every three months.
If we conduct an in-depth analysis of the number of employees, the company structure, and the scope and frequency of travel, it will be much easier for us to develop a mobility methodology that is much more suitable and much less costly.
